Administrative Assistant, Freeman College of Management, Office of Experiential Learning

Bucknell University   Lewisburg, PA   Full-time     Administration / Clerical
Posted on May 9, 2024
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Bucknell University is seeking a full-time Administrative Assistant, Freeman College of Management, Office of Experiential Learning
to join their dynamic team.

Job Summary:

This position provides high-level, essential support to staff in the Freeman College of Management Experiential Learning and Dean’s office. The ideal candidate will have a proven ability to manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal constituents, and organize and maintain effective administrative processes. In addition, this position requires evening hours to staff events and some overnight travel for student trips. Above all, candidates must demonstrate the ability to work independently, take initiative, exercise independent judgment and work in a fast-paced environment. This role reports to the Assistant Dean for Experiential Learning.

This is a 12-month (40 hours a week), non-exempt (hourly), benefits-eligible position based in Lewisburg, Pennsylvania.

Job Duties:

1. Administrative Support: Provides administrative support and oversees
experiential learning daily operations structure (including scheduling meetings,
ordering supplies, maintaining records, creating reports, and engaging with
2. Meeting/Event Logistics: Coordinates preparation, setup, and logistics for
student programs including luncheons and meetings. Arranges guest speaker
travel and itineraries.
3. Customer Service: Demonstrates exceptional customer service skills such as tact, professionalism, teamwork, and friendliness while serving as a point of
contact for operations of the experiential programs, both internally and externally to the Freeman CoM.
4. Marketing Assistance: Regularly updates Freeman CoM social media and
webpages; creates and distributes a weekly student e-newsletter. Creates
event/program marketing materials.
5. Office Management: Works with student employees or administrative staff to
coordinate office coverage and assure consistent office staffing.
6. Field Trip Coordination and Travel: Attend and assist with field trip logistics.
Requires travel beyond the regular business day or overnight outside of regular
business hours. (Examples of locations include: NYC, DC, San Francisco) Work
a flexible schedule that aligns with guest speakers and program events on
evenings and weekends as needed.
7. Organization: Plans own workload, prioritizes key tasks, and ensures the
appropriate allocation of time and effort to achieve the required results while
working independently. Performs other duties as assigned.

Minimum Qualifications:

- High school diploma/GED
- Three years of administrative/office experience
- Demonstrated knowledge of computers and software including word processing, spreadsheet, email and calendaring applications
- Demonstrated ability to take initiative and use good judgment
- Demonstrated ability to work both independently and as a member of a team
- Exceptional customer service skills
- Commitment to the growth and development of students
- Strong written and verbal communication, interpersonal, organizational, time-management skills

Preferred Qualifications:

-Bachelor's degree.

-Proficiency with Banner, Workday and website maintenance.
-Previous work experience in a higher education setting.

-Experience providing travel and event logistical and administrative support.

Physical Demands:

• Able to move up to 25 lbs.
• Able to remain in a stationary position for extended periods of time; sit at a computer and use a mouse/keyboard for long periods of time.
• Able to move about the office to access file cabinets and office machinery such as copiers and printers.
• Able to work in an environment with multiple competing deadlines and frequent interruptions.
• Able to travel with or without accommodations.

Job Exempt:

Salary Range:

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

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